Billing Coordinator

We are the sum of all our talents.


We are looking for a Billing Coordinator in Toronto who will manage the project WIP process as well as monitor the invoicing of the agency. In close collaboration with Account Services and Finance, you will have to ensure the follow-up administration of various client files. As a billing coordinator, you will have to:


  • Issue purchase orders and complete project quotes
  • Put the quotes in invoicing (ensure clients are accurately invoiced in a timely manner for the work we did for them and for expenses that our team members incurred)
  • Follow up with the Finance department
  • Project WIP management (maintain life cycle of projects in Workbook including opening, reconciliation and closing of projects)
  • Reconcile projects for accurate monthly revenue recognition
  • Review monthly billing with the Account Services team for all client projects
  • Maintain and organize relevant reports and data files for all accounts
  • Various other administrative tasks and accounting duties will be assigned as the needs arise
  • Work with employees to ensure timesheets are completed in a timely manner

This role demands efficiency in workflow processes, a strong sense of urgency, close attention to detail, careful organizational and time management skills, and the ability to multi-task through multiple concurrent client and accounting tasks. Strong written communication is required for frequent communication with our internal departments. The Billing Coordinator will also work closely with the Finance department and provide updates on weekly basis for invoicing and project WIP status.

Ideal candidate

  • Organized, resourceful and master of multitasking
  • Team player
  • Lover of details and easy to work under pressure
  • Taking initiative is part of your DNA
  • Attention to detail
  • Problem Solver
  • Quick Learner
  • Proficient in Google Sheets/Google Workspace/Excel